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The registered office of a company is a place where all the communication related to business is held. In addition to a registered office, a company can also have a corporate office, branch, factory, or administrative office. However, the registered office of a company in India must be registered with the Ministry of Corporate Affairs, the other branches and offices can be opened by a company without any prior intimation to the ROC.
The registered office of the company in India will determine the domicile of the company (state of Incorporation). The ROC will be determined by the state or jurisdiction in which the registered office of the company is located. In case there is a change of address in the registered office of a company the ROC(s) or RD (as the case maybe) must be notified within 30 days of change in situation.
While incorporating a Company it is important to declare the registered office of the Company and to submit the relevant documents. Here is the list of documents to be submitted while declaring a registered office of a company during the incorporation of the company:
The name and the address on the electricity bill/water bill/ property tax receipts should exactly match the NOC certificate by the landlord and/or the rental agreement.
There is no such requirement for the registered office to be a commercial or industrial property. Also, the registered office cannot be vacant land or a building that is under construction. The registered office of a company can also be a residential property.
If the company has not decided the registered office of the company while filing for incorporation. The Companies Act,2013 also provides the option for the company to declare a temporary address. The registered office of the company should be declared by filing form INC-22 within 30 days of incorporating a company.
Every business organization has a principal place of business activities, which in case of a company called its registered office. The address of the situation of the registered office is very important from general public, shareholders, customers and various other points of view. Every company is governed in accordance with the provisions of the Companies Act, 2013, therefore, it is mandatory for all companies to keep the Registrar of Companies informed about the location of the registered office and changes Thereto from time to time. Promoters of the Company decide the State in which the registered office shall be situated.
How to change the address of the registered office?
After the registered office of a company is declared by Filing the INC 22. In case there are any changes in the registered office of the company it must be intimated to the ROC. If the change in the registered office address is within the same area of city or town or village it must be notified within 30 days by filing the relevant forms.
If the change of the registered office address is outside the local limits of the city or town or village then the registered office must approve a special resolution passed by the company. Suppose the registered office of the company is to be changed from one jurisdiction of a ROC to another jurisdiction, then the change should be approved by the Regional Director and intimated to ROC or ROCs (in case ROC jurisdiction is changed)
Suppose the company wants to change the registered office from the jurisdiction of one ROC to another then the company has to apply for the approval of the Regional Director as prescribed . After the Regional Director confirms the change the same confirmation must be filed with both the ROCs.
The procedure for change of registered office address of the company from one state to another is bit lengthy. You may email us at firstname.lastname@example.org to know more.
The registered office is the principal place of business, the registered office will be used for all the official communication.
Only in certain cases. In case of shifting of registered office from one State or Union territory to another State, an advertisement is required to be given in Form INC-26 in the English language in an English newspaper with the widest circulation in the State in which the registered office of the company is situated